NEIMUN 2021 Secretariat

NEIMUN 2021 Secretariat Applications OPEN

The North East India International Model United Nations is a non-profit educational foundation. The objective of the NEIMUN is to encourage students on active participation and study of international organizations and global issues. We hope to advance the interest of international education through promotion of Model United Nations conferences across North East India. Our goal is to train future young leaders through the participation and simulations of the United Nations in India and across the world. NEIMUN is the first Model UN in India to follow the rules or procedures adapted from the Global Model United Nations Conference and the actual Rules of Procedure of the United Nations General Assembly. These rules are intended to comply with the UN4MUN initiative by the United Nations Department of Public Information.

To assist with the planning and organization of NEIMUN 2021 Conference and related activities, a group of young people will be selected to serve as Secretariat officials, similar to those in the United Nations and Organising committee. The roles are critical to the management of the NEIMUN Leadership Conference 2021.

The aim is to have a geographically diverse and gender balanced group of NEIMUN officials who will take on leadership roles in the planning and management of NEIMUN 2021.
We aspire to create something amazing for young people. 250 young people between 16-25 engage and participate in NEIMUN conferenced and programmes every year. It’s truly an enriching and memorable experience, and we believe that it is something special for someone to say that they helped run a NEIMUN conference.
Giving opportunities to youths, NEIMUN is organized, run, and staffed by young volunteers alone. We are looking for current college students, graduates and post graduates, passionate to make a difference.

If any of this resonates with you, we strongly encourage you to apply! Although the prospect may seem intimidating, it’s important not to discredit yourself! There’s no harm in applying, and the best outcome is your getting accepted! Any questions regarding the application process should be emailed to northeastindiamun@gmail.com.

NEIMUN Secretariat 2021

The following positions are now open.

Secretary-General (1) The Secretary-General should be based in North East India.
Under Secretary-General (4)
Chief of International Bureau (1)
Deputy Under Secretary-General (7)

Preference to candidates residing in Northeast India.

The following are eligible to be considered for the positions as NEIMUN Secretariat official:

Current Students/Graduates/Post-Graduates who have excellent organizational skills
At least 19 but not older than 27 years of age
Fluent in English and Should be a citizen of India.
Should be available to be based in the host state a week before the conference
Should be available to volunteer from January to December 2021
The ability to communicate clearly and express thoughts and ideas in a coherent manner
Experience in working effectively in a team environment
The ability to prioritize responsibilities and to meet deadlines in a timely manner
Should be responsible and demonstrates pro-activeness with new ideas and follow up on initiatives
Previous MUN/NEIMUN experience helpful but not mandatory

DEADLINE FOR APPLICATIONS: DECEMBER 13th, 2020.

Applicants must submit the following:

CV
Motivation Letter on “Why do you want to be part of NEIMUN 2021 Secretariat? Specifically mention the position you are applying for. Mention your skills and experiences you will bring to the NEIMUN Secretariat 2021”. Your responses should be typed and double-spaced with your name at the top. Each essay should be at least 400 words. Essays should be clearly written, well organized, and thoughtfully composed. Your essay responses will be the basis for some of the questions asked during the interview.

This should be addressed to the Director, North East India International Model United Nations.
Short-listed candidates will be contacted for an interview. All applications must be emailed to northeastindiamun@gmail.com by 13th December 2020 with your name_NEIMUNSecretariat2021 as the subject
(eg. John_NEIMUNSecretariat2021)

Applications received after the deadline will not be considered.
Applicants are welcome to apply for more than one position.

Please Note: All positions are Voluntary.

NEIMUN 2021 SECRETARIAT ROLES AND RESPONSIBILITIES

The entire NEIMUN Secretariat 2021 will be responsible for ensuring the admission of the set goal of delegates to the 2021 conference. This will be the foremost responsibility, along with the following assigned roles.

Secretary-General

Lead a team of 20 young people to organise the NEIMUN 2021 Conference and several other NEIMUN Activities.
Bi-weekly meetings with NEIMUN Board and Working Committee to keep Secretariat deliverables on track and identify, discuss, and solve any issues preventing completion of deliverables.
Prepare the budget for the conference together with NEIMUN Working Committee and oversee the sponsorship plan and strategy.
Oversee the preparation of the Conference Committees, Themes, Speakers and Dignitaries.
Work with the whole Secretariat to plan the Social Impact Program and other Cultural events of the conference.
Coordinate meetings, communication, and resources amongst the Secretariat to ensure that their deliverables are complete; and assuming or delegating responsibilities when they fall behind or are not accounted for. Report necessary details to NEIMUN Board and Working Committee .
Raise the profile of the conference among the Model UN community.
Conduct weekly meetings with all the USGs and report necessary details to the NEIMUN Working Committee.
Speeches during the General Assembly Opening and Closing Plenary sessions as well as the conference’s Opening and Closing Ceremonies.
Attend all Trainings, google hangouts, Skype meetings organized by NEIMUN.

Under Secretary-General Economic and Delegate Affairs
Deputy for Economic and Delegate Affairs

Oversee all applications for the NEIMUN 2021 Conference.
Monitor all payments from the delegates: Acknowledge the applicants (both individual and group delegations) and send details for payment and accommodation
Prepare the country matrix, allocate countries to all selected delegates, send study guides and all other related documents from NEIMUN
Receive all logistics + accommodation plans + travel plans for all the delegates from the Conference Management team and inform the delegates
Answer phone-calls and serve as the liaison between the conference and the registered participants and reply to participant inquiries on a daily basis
Maintain the NEIMUN email account and be the point-of -contact for all queries, either contacted directly by the delegates or forwarded by the communications department
Keep participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests.
Attend all Trainings, google hangouts, Skype meetings organized by NEIMUN.

Under Secretary-General for Communications
Deputy for Communications

Manage the NEIMUN Outreach work. Liaise with Head delegates, faculty advisors, former delegates, former secretariat members etc.
Coordinate the NEIMUN Ambassadors Program.
Plan a strategy consisting of workshops and seminars aligning with Model United Nations, days recognized by the United Nations and execute with the help of the Ambassadors in their respective states.
Organize school, college visitations and work closely with NEIMUN Staff from across North-East Indian states and different regions of India
Circulate the NEIMUN invitation package personally or via email to the schools and colleges for NEIMUN 2021 Conference.
Co-ordinate with the other departments so as to reach out to more delegates from across the country.
Attend all Trainings, google hangouts, Skype meetings organized by NEIMUN.

Under Secretary-General for Information and Public Relations
Deputy to the Under Secretary General for Information and Public Relations

Plan and execute a social media, print-media plan for NEIMUN 2021 publicity and recruitment of delegates.
Plan the advertisements for NEIMUN 2021.
Create campaigns on social media platforms to celebrate International days recognized by the United Nations.
Initiate and make creative contents, and other related content-building that will enrich the general image of the conference
Assist in the formulation of the main themes and agenda of the conference
Manage all updates on NEIMUN websites and related social media platforms.
Design and arrange all certificates for NEIMUN 2021.
Coordinate and work closely with the Conference Management and Logistics Affairs for all print works.
Manage Humans of NEIMUN initiative.

Attend all Trainings, google hangouts, skype meetings organized by NEIMUN.

Under Secretary-General for Conference Management and Logistic Affairs
Deputy to the Under Secretary General for Conference Management and Logistic Affairs

Coordinate on details related to the logistics for the conference: Conference venue and its arrangements.
Work closely with the logistics officers (once they are recruited).
Manage and oversee the details of the conference opening & closing ceremony.
Management of food, drinking water, tea etc. for the entire duration of the conference along with the logistic teams.
Manage all work related to Printings & Stationeries, equipment required pre and during the conference days such as Conference folders, pens, notepads etc.
Maintaining medical kits.
Printing of Conference Handbook.
Arrangement of souvenirs.
Plan and produce a travel plan for delegates to be uploaded on the website. Arrange all travel related work pre, during and post conference for the staff, delegates and speakers.
Manages the time and code of conduct during the conference
Should be able to be based/ travel to the state/ city where NEIMUN 2021 will be hosted.
Attend all Trainings, google hangouts, skype meetings organized by NEIMUN.

Chief of International Press Bureau
Deputy-in-Chief of International Press Bureau

Manage the International Press Team in preparing The NEIMUN Pinnacle Times.
Draft letters for schools and colleges and circulate and prepare the invitation package and Sponsorship letters.
Designing letter contents and brochures for the conference; write articles and contents for the conference.
Assist NEIMUN Working Committee in preparing the NEIMUN Conference Handbook.
Managing a team of Media Officers to produce photos, a Closing Ceremony video, social media updates pre conference, during the conference, and post conference
Start the plan for teasers and other video montages that will be used for promotion related to the organisation and the conference, thus overseeing all the visual communications.
Attend all Trainings, google hangouts, skype meetings organized by NEIMUN