​NEIMUN 2018 Secretariat Applications Open!

The North East India International Model United Nations is a non-profit educational foundation. The objective of the NEIMUN is to encourage students on active participation and study of international organizations and global issues. We hope to advance the interest of international education through promotion of Model United Nations conference across North East India. Our goal is to train future young leaders through the participation and simulations of the United Nations in India and across the world. NEIMUN is the first Model UN in India to follow the rules or procedures adapted from the Global Model United Nations Conference and the actual Rules of Procedure of the United Nations General Assembly. These rules are intended to comply with the UN4MUN initiative by the United Nations Department of Public Information.

To assist with the planning and organization of NEIMUN 2018 Conference, a group of young people will be selected to serve as Secretariat officials, similar to those in the United Nations and Organising committee. The roles are critical to the management of the NEIMUN Leadership Conference 2018. 

• The aim is to have a geographically diverse and gender balanced group of NEIMUN officials who will take on leadership roles in the planning and management of NEIMUN 2018.
• We aspire to create something amazing for young people. 250 young people between 16-25 will gather at NEIMUN 2018. It’s truly an enriching and memorable experience, and we believe that it is something special for someone to say that they helped run a NEIMUN conference.
• Giving opportunities to youths, NEIMUN is organized, run, and staffed by young volunteers alone. We are looking for current college students, graduates and post graduates, passionate to make a difference. 

If any of this resonates with you, we strongly encourage you to apply! Although the prospect may seem intimidating, it’s important not to discredit yourself! There’s no harm in applying, and the best outcome is your getting accepted! Any questions regarding the application process should be emailed to [email protected].

NEIMUN Secretariat 2018 
The following positions are now open.​

1. Secretary-General  (1) The Secretary-General Should be based in North East India.
2. Deputy Secretary-General (1)
3. Under Secretary-General (6)
4. Chief of International Bureau (1)
5. Deputy Under Secretary-General (6) 

Preference to candidates residing in Northeast India
​
The following are eligible to be considered for the positions as NEIMUN Secretariat official: 

• Current Students/Graduates/Post-Graduates who have excellent organizational skills
• At least 19 but not older than 27 years of age
• Fluent in English and Should be a citizen of India.
• Should be available to be based in the host state a week before the conference
• Should be available to volunteer from April to December 2018.
• The ability to communicate clearly and express thoughts and ideas in a coherent manner
• Experience in working effectively in a team environment
• The ability to prioritize responsibilities and to meet deadlines in a timely manner
• Should be responsible and Demonstrates pro-activeness with new ideas and follows up on initiatives
• Previous MUN/NEIMUN experience helpful but not mandatory 

DEADLINE FOR APPLICATIONS: APRIL 15th, 2018 

Applicants must submit the following.
1.      CV 
2.     Motivation Letter on “Why do you want to be part of NEIMUN 2018 Secretariat? Specifically mention the position you are applying for. Mention your skills and experiences you will bring to the NEIMUN Secretariat 2018”. Your responses should be typed and double-spaced with your name at the top. Each essay should be at least 400 words. Essays should be clearly written, well organized, and thoughtfully composed. Your essay responses will be the basis for some of the questions asked during the interview. 

This should be addressed to the Director, North East India International Model United Nations. 
Short-listed candidates will be contacted for an interview. All applications must be emailed to [email protected] by 15th April 2018 with your name_NEIMUNSecretariat2018 as the subject
(eg. John_NEIMUNSecretariat2018) 

Applications received after the deadline will not be considered.  
Applicants are welcome to apply for more than one position. 

Please Note: All positions are Voluntary. 

NEIMUN 2018 Secretariat Roles and Responsibilities 
 
Secretary General 

• Lead a team of 30 young people to organise the NEIMUN 2018 Conference and several other NEIMUN Activities. 
• Bi-weekly meetings with NEIMUN Board to keep Secretariat deliverables on track and identify, discuss, and solve any issues preventing completion of deliverables.
• Prepare the budget for the conference together with NEIMUN Board and oversee the sponsorship plan and strategy
• Oversee the preparation of the Conference Committees, themes and Speakers
• Coordinate meetings, communication, and resources amongst the Secretariat to ensure that their deliverables are complete; and assuming or delegating responsibilities when they fall behind or are not accounted for
• Raise the profile of the conference among the Model UN community
• Conduct weekly meetings with all the USGs and report necessary details to NEIMUN Board
• Speeches during the General Assembly Opening and Closing Plenary sessions as well as the conference’s Opening and Closing Ceremonies.
• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN

Deputy Secretary General 

• DSG will work closely with the Secretary-General in all the departments
• Oversee the Staff training and Management of all the USG’s, particularly, Economic and Delegate Affairs, Social Affairs and Conference Management
•  Coordinate meetings, communication, and resources amongst the Secretariat to ensure that their deliverables are complete; and assuming or delegating responsibilities when they fall behind or are not accounted for
• Raise the profile of the conference among the Model UN community.
• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN.

Under Secretary-General Economic and Delegate Affairs
Deputy for Economic and Delegate Affairs 

• Oversee all applications for the NEIMUN 2018 Conference.
• Acknowledge the applicants (both individual and group delegations) and send details for payment and accommodation
• Monitor all payments from the delegates
• Prepare the country matrix, allocate countries to all selected delegates, send study guides and all other related documents from NEIMUN
• Receive all logistics + accommodation plans + travel plans for all the delegates from the Logistics team and inform the delegates
• Answer phone calls with regard to any travel related query.
• Maintain the NEIMUN email accounts and be the point of contact for all queries, either contacted directly by the delegates or forwarded by the communications department
• Team members should constantly keep the Secretariat updated on the number of students required for the conference, logistics plan etc.
• Serve as the liaison between the conference and the registered participants and reply to participant inquiries on a daily basis
• Keep participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests.
• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN

 Under Secretary-General for Communications 
Deputy for Communications 

• Co-ordinate the NEIMUN Ambassadors Program.
• Plan a strategy consisting of workshops and seminars aligning with Model United Nations, days recognized by the United Nations and execute with the help of the Ambassadors in their respective states.
• Draft letters for schools and colleges and circulate the invitation package personally or via email to the schools and colleges for NEIMUN 2018 Conference.
• Organize school, college visitations and work closely with NEIMUN Staff from across North East Indian states and different regions of India

• Co-ordinate with the other departments so as to reach out to more delegates from across the country.

 
Under Secretary-General for Information and Public Relations 
Deputy for  Information and Public Relations 

• Plan and execute a social media, print media plan for NEIMUN 2018 Publicity.
• Plan the advertisements for NEIMUN 2018.
• Create campaigns on social media’s to celebrate International days recognized by the United Nations.
• Manage all updates on NEIMUN websites and related social media platforms.
• Prepare marketing campaigns to recruit delegates.
• Attend all Trainings, Google hangouts, Skype meetings organized by NEIMUN.

• Manage Humans of NEIMUN initiative.

Under Secretary-General for Logistic Affairs
Deputy for Logistic Affairs

• Plan all details related to the logistics for the conference: Conference venue, Accommodation for Speakers, Trainers, Delegates and Faculty
• Oversee and manage food, drinking water, tea etc. for the entire duration of the conference
• Plan and produce a travel plan for delegates to be uploaded on the website. Arrange all travel related work pre, during and post conference for the staff, delegates and speakers
• Coordinate the arrangement of Conference events, halls etc
• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN.
• Should be based in Nagaland

   
Under Secretary-General for General Assembly Affairs
Deputy for  General Assembly Affairs

• Coordinate on details related to the logistics for the conference: Conference venue and its arrangements
• Management of food, drinking water, tea etc. for the entire duration of the conference along with the logistic team
• Manage all work related to Printings & Stationaries, equipment’s required during the conference days
• Work with the logistics officers (once they are recruited) closer to the conference days
• Manage the disciplines and code of conduct
• Maintaining medical kits
• Coordinate the details of the Conference Opening Ceremony and Committee Sessions
• Assist in the formulation of the main themes and agenda of the conference
• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN

Under Secretary-General for Social and Cultural Affairs
Deputy for Social and Cultural Affairs

• Manage and oversee the details of the conference opening & closing ceremony

• Program Design, Brochures and Letters

• Coordinate on the arrangement of the speakers and dignitaries
• Arrange the cultural events for delegates
• Manage other social events during the conference days
• Coordinate on the conference set up such as the stage, podiums, committee rooms etc
• Designs, creative and other conceptual works
• Arrangement of Political Blocks, Committee and Tribes Dinner

Chief of International Press Bureau
Deputy-in-Chief of International Press Bureau
 

• Manage the International Press Team in preparing The NEIMUN Pinnacle Times
• Write articles and build contents for the conference
• Designing letter contents and brochures for the conference
• Assist NEIMUN Board in preparing the NEIMUN Conference Handbook
• Managing a team of Media Officers to produce photos, a Closing Ceremony video, social media updates pre conference, during the conference, and post conference

• Attend all Trainings, google hangouts, skype meetings organized by NEIMUN