NEIMUN 2022-2023 Secretariat Applications
(Closed)

Our flagship conference, North East India International Model United Nations is the first Model UN in India to follow the rules or procedures adapted from the Global Model United Nations Conference and the actual Rules of Procedure of the United Nations General Assembly. These rules are intended to comply with the UN4MUN initiative by the United Nations Department of Public Information.

To assist with the planning and organization of NEIMUN’s 10th Anniversary Conference and related activities, a group of young people will be selected to serve as Secretariat officials, similar to those in the United Nations and Organising committee. The roles are critical to the management of the NEIMUN Leadership Conference 2022-23.
  • The aim is to have a geographically diverse and gender-balanced group of NEIMUN officials who will take on leadership roles in the planning and management of NEIMUN 2022-23.
  • We aspire to create something amazing for young people. 300 young people between 16-25 engage and participate in NEIMUN conference and programmes every year. It’s truly an enriching and memorable experience, and we believe that it is something special for someone to say that they helped run a NEIMUN conference.
  • Giving opportunities to youths: NEIMUN is organized, run, and staffed by young volunteers alone. We are looking for current college students, graduates and post graduates,(and recent graduates), passionate to make a difference. 
If any of this resonates with you, we strongly encourage you to apply! Although the prospect may seem intimidating, it’s important not to discredit yourself! There’s no harm in applying, and the best outcome is you getting accepted! Any questions regarding the application process should be emailed to [email protected].
NEIMUN Secretariat 2022-2023

The following positions are now open.​
  1. Under Secretary-General (4)
  2. Chief of International Bureau (1)
  3. Deputy Under Secretary-General (7) 
Preference to candidates residing in Northeast India. 
​
The following are eligible to be considered for the positions as NEIMUN Secretariat officials: 
  • Current Students/Graduates/Post-Graduates(recent graduates too!) who have excellent organizational skills
  • At least 19 but not older than 27 years of age
  • Fluent in English and Should be a citizen of India.
  • Should be available to be based in the host state (Northeast India) a week before the conference
  • Should be available to volunteer a few hours every month from July 2022 to October 2023
  • The ability to communicate clearly and express thoughts and ideas in a coherent manner
  • Experience in working effectively in a team environment
  • The ability to prioritize responsibilities and meet deadlines in a timely manner
  • Should be responsible and demonstrates pro-activeness with new ideas and follow up on initiatives
  • Previous MUN/NEIMUN experience helpful but not mandatory 

DEADLINE FOR APPLICATIONS: June 30th, 2022.
Applicants must submit the following:
  1.   CV 
  2.  Motivation Letter on “Why do you want to be part of NEIMUN 2022-2023 Secretariat? Specifically, mention the position you are applying for. Mention your skills and experiences you will bring to the NEIMUN Secretariat 2022-2023”. Your responses should be typed and double-spaced with your name at the top. Each essay should be at least 400 words. Essays should be clearly written, well-organized, and thoughtfully composed. Your essay responses will be the basis for some of the questions asked during the interview. 


This should be addressed to the Director, North East India International Model United Nations. 
Short-listed candidates will be contacted for an interview. All applications must be emailed to [email protected] by 30th June 2o22 with your name_NEIMUNSecretariat2022 as the subject
(eg. John_NEIMUNSecretariat2022) 

Applications received after the deadline will not be considered.  
Applicants are welcome to apply for more than one position. 

Please Note: All positions are Voluntary.

NEIMUN 2022-23 SECRETARIAT ROLES AND RESPONSIBILITIES 

The entire NEIMUN Secretariat 2022-23 will be responsible for ensuring the admission of the set goal of delegates to the 2022 conference. This will be the foremost responsibility, along with the following assigned roles. 

Under-Secretary-General Economic and Delegate Affairs
Deputy for Economic and Delegate Affairs
  • Oversee all applications for the NEIMUN Conference.
  • Monitor all payments from the delegates: Acknowledge the applicants (both individual and group delegations) and send details for payment and accommodation
  • Prepare the country matrix, allocate countries to all selected delegates, and send study guides and all other related documents from NEIMUN
  • Receive all logistics + accommodation plans + travel plans for all the delegates from the Conference Management team and inform the delegates
  • Answer phone calls and serve as the liaison between the conference and the registered participants and reply to participant inquiries on a daily basis
  • Maintain the NEIMUN email account and be the point-of -contact for all queries, either contacted directly by the delegates or forwarded by the communications department
  • Keep participants informed of all updates and materials needed to prepare for the conference such as webinars, pre-arrival packets, photo release forms, liability waivers, and housing requests.
  • Attend all Training, google hangouts, Zoom meetings organized by NEIMUN.

Under-Secretary-General for Communications 
Deputy for Communications
  • Manage the NEIMUN Outreach work. Liaise with Head delegates, faculty advisors, former delegates, former secretariat members etc.
  • Coordinate the NEIMUN Ambassadors Program.
  • Plan a strategy consisting of workshops and seminars aligning with Model United Nations, days recognized by the United Nations and execute with the help of the Ambassadors in their respective states.
  • Organize schools and college visitations and work closely with NEIMUN Staff from across North-East Indian states and different regions of India
  • Circulate the NEIMUN invitation package personally or via email to the schools and colleges for NEIMUN Conference.
  • Coordinate with the other departments so as to reach out to more delegates from across the country.
  • Attend all Training, google hangouts, Zoom meetings organized by NEIMUN.

Under-Secretary-General for Information and Public Relations
Deputy for Information and Public Relations
  • Plan and execute a social media and print-media plan for NEIMUN publicity and recruitment of delegates.
  • Plan the advertisements for NEIMUN 2022-23. 
  • Create campaigns on social media platforms to celebrate International days recognized by the United Nations.
  • Initiate and make creative contents and other related content-building that will enrich the general image of the conference
  • Assist in the formulation of the main themes and agenda of the conference
  • Manage all updates on NEIMUN websites and related social media platforms. 
  • Coordinate and work closely with the Conference Management and Logistics Affairs for all print works.
  • Manage Humans of NEIMUN initiative.
  • Attend all Training, google hangouts, Zoom meetings organized by NEIMUN.

Under-Secretary-General for Conference Management and Logistic Affairs
Deputy for Conference Management and Logistic Affairs
  • Coordinate details related to the logistics for the conference: Conference venue and its arrangements.
  • Work closely with the logistics officers (once they are recruited). 
  • Manage and oversee the details of the conference opening & closing ceremony.
  • Management of food, drinking water, tea etc. for the entire duration of the conference along with the logistic teams.
  • Manage all work related to Printings & Stationeries, equipment required pre and during the conference days such as Conference folders, pens, notepads etc.
  • Maintaining medical kits.
  • Printing of Conference Handbook.
  • Arrangement of souvenirs.
  • Plan and produce a travel plan for delegates to be uploaded on the website. Arrange all travel related work pre, during and post conference for the staff, delegates and speakers.
  • Manages the time and code of conduct during the conference
  • Should be able to be based/ travel to the state/ city where NEIMUN Conference will be hosted.
  • Attend all Training, google hangouts, Zoom meetings organized by NEIMUN.

Chief of International Press Bureau
Deputy-in-Chief of International Press Bureau
  • Manage the International Press Team in preparing the NEIMUN Pinnacle Times.
  • Draft letters for schools and colleges and circulate and prepare the invitation package and Sponsorship letters.
  • Designing letter contents and brochures for the conference; writing articles and contents for the conference. 
  • Design and arrange all certificates for NEIMUN 2022-23.
  • Assist NEIMUN Working Committee in preparing the NEIMUN Conference Handbook.
  • Managing a team of Media Officers to produce photos, a Closing Ceremony video and social media updates pre-conference, during the conference, and post-conference
  • Start the plan for teasers and other video montages that will be used for promotion related to the organisation and the conference, thus overseeing all the visual communications.
  • Attend all Training, google hangouts, Zoom meetings organized by NEIMUN




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